Track fuel by machine or fleet group
Recorded dispenses make it easier to compare excavators, crushers, loaders, generators and road vehicles without relying on handwritten sheets or one shared plant key.
Industry solution
Fuel Management for Plant & Machinery
Record fuel issued to excavators, loaders, cranes, generators, compressors and other off-road assets using identifiers that match the equipment rather than relying on road registrations. Fueltek can support asset, operator, site and engine-hour based records.
Plant frequently moves between depots, projects and operators, making fuel allocation difficult to maintain with paper logs. A controlled dispensing process creates a consistent record at the point of issue and gives managers better information for asset costing and exception review.
Understanding the operation
Make every machine visible at the pump.
Off-road equipment often lacks the standard mileage and registration information used for road fleets. Engine hours, internal asset numbers, project codes and operator identities may be more useful, but these details are difficult to capture consistently with an open pump.
Fueltek can configure the refuelling sequence around the identifiers used by the business. Transactions can then be grouped by asset type, machine, operator, site, project or time period, allowing the data to support both operational oversight and internal costing.
Fuel-use comparisons are most meaningful when asset records, hour readings and job allocation are maintained consistently. The reporting process should be agreed before the first tags are issued.
Benefits for plant fleets
Know which machine received the fuel.
Plant businesses may dispense from a fixed depot, mobile bowser or project compound into machines with very different duty cycles. Fuel management connects the dispense to the asset, operator and location, providing a stronger basis for job costing, maintenance review, customer reporting and security.
Support customer and internal queries
Time, quantity, operator, asset and location data can provide a clearer evidence trail when fuel must be assigned to a contract, customer or operating division.
Engineer the process around the bowser
Suitable FT4000 and identification technology can be adapted to mobile applications, but power, communications, metering, weather protection and operator workflow all need to be assessed.
Separate diesel, gas oil and AdBlue
Multi-product storage and dispensing can be designed where compatible, with permissions and reporting set so the correct product is issued to the correct asset.
Typical operational problems
Designed for real working conditions.
Assets may not have road mileage or registration
Excavators, generators and mobile plant need internal identifiers and may be measured by engine hours rather than miles. Generic vehicle fields can make reports confusing.
Equipment moves between sites and projects
The same machine may work at several locations during its life. Fuel records need to retain both the asset identity and the site or project context.
Operators share refuelling equipment
Several crews may use the same pump, bowser or compound. Individual authorisation helps separate genuine activity from mistakes and unrecorded use.
Fuel must be assigned to jobs or assets
Without a point-of-dispense record, costs may be estimated from deliveries or broad site totals rather than connected to the machine that consumed the fuel.
Day-to-day workflow
From identification to useful records.
1. Identify the operator
The authorised operator presents a personal tag, key or configured access method.
2. Select the machine
The internal asset number, machine tag, project or cost centre is selected and an engine-hour reading can be requested where appropriate.
3. Dispense the fuel
The pump is released and the measured quantity is stored with the user, asset, site and time.
4. Review asset consumption
Managers can compare fuel issues across machines, projects or periods and investigate unusual readings or transaction patterns.
Relevant capabilities
Control, monitor and report.
Asset-specific identification
Create clear records for plant, generators, compressors, bowsers and support vehicles using internal asset identifiers.
Engine-hour prompts where configured
Capture a reading suited to off-road equipment when the selected terminal and workflow support the required prompt.
Controlled site dispensing
Require authorisation and asset selection before fuel is released from the fixed or suitable managed refuelling point.
Reports by asset, site or period
Group recorded fuel by machine, operator, project, location or accounting period to support operational review.
Operational value
Information that supports decisions.
Machine-level costingConnect recorded litres to a specific asset or equipment group.
Consistent operator controlReplace shared access with individual authorised credentials.
Project visibilityRetain the site or job context when assets move between locations.
Exception detectionIdentify unusual quantities, repeated transactions or inconsistent readings.
Fueltek project evidence
Fixed, mobile and multi-product.
Fueltek’s plant-sector projects show two distinct requirements: secure automated identification for mobile refuelling, and integrated storage for several products at a fixed operating base.
DataNozzle developed around the job
T&M Plant needed transparent, robust fuel records from mobile bowsers serving major road-building projects.
- FT4000 systems introduced from 2015
- Client feedback led Fueltek engineers to develop DataNozzle
- Vehicle identification reduced repeated terminal entries and strengthened the transaction record
Three products in one managed facility
Fueltek delivered storage, dispensing, tank monitoring, browser-based software, commissioning and training for a mixed plant operation.
- 35,000 litres diesel, 15,000 litres gas oil and 2,500 litres AdBlue
- FT4000AP Twin for diesel and gas oil plus FT4000AB for AdBlue
- TankWatch monitoring across all three compartments
Fuel categories, duty treatment and permitted use can change. The customer remains responsible for confirming current rules and ensuring each product is issued and recorded correctly.
Implementation approach
Review the operation before specifying.
A successful installation starts with the real users, assets, peak periods and reporting responsibilities—not only the tank and pump.
- Build an accurate asset register including internal number, description, fuel type and current location.
- Decide which machines need engine hours, project codes or other information captured at refuelling.
- Map how equipment transfers between depots, projects and contractors throughout its operating life.
- Review fixed tanks, mobile arrangements, power, communications and protection at each dispensing point.
- Set a process for creating new assets, retiring equipment and correcting inaccurate readings.
- Train operators to identify the machine rather than using a general plant or site record.
Suitable Fueltek pages
Helpful answers
Sector questions answered.
Can machinery be identified without a number plate?
Yes. The system can use an internal asset number, tag or other configured identifier for plant and equipment that does not have a road registration.
Can engine hours be recorded?
Where supported by the chosen terminal and configuration, the operator can be prompted for an engine-hour reading. Consistent entry procedures are important for useful analysis.
Can the same machine move between sites?
Yes. The asset record can remain consistent while transactions retain the location where fuel was issued. Site and project structures should be planned before deployment.
Can operators have individual access?
Yes. Individual user credentials improve accountability and can be managed according to the site’s access policy.
Can fuel be reported by project?
Transactions can be assigned to configured sites, projects or cost centres. The workflow should avoid excessive data entry that would reduce compliance in the field.
Can existing pumps or bowsers be used?
Existing equipment may be integrated where compatible, serviceable and suitable for controlled metering. Mobile arrangements require a specific review of power, communications, protection and operating method.