Reduce forecourt dependence
Onsite bulk purchasing can reduce exposure to forecourt prices. Transaction and tank records then help managers examine actual depot usage, deliveries and stock movement.
Industry solution
Fuel Management for Haulage Fleets
Control high-volume depot fuel with managed dispensers, driver and vehicle identification, tank visibility and central fleet reporting. Fueltek systems can be designed around busy departure windows, large vehicle tanks and multi-depot operations.
Fuel is one of the largest controllable operating costs for many haulage businesses. Capturing a dependable record at the point of dispense helps connect litres issued to the correct vehicle, driver, depot and time, creating a stronger base for cost review and exception investigation.
Understanding the operation
Turn each depot dispense into useful fleet data.
Haulage fleets often refuel when vehicles return from trunk routes or before tightly scheduled departures. Drivers may use more than one depot, agency staff may need access and large tanks can make dispense time a significant part of the visit.
Fueltek can combine suitable high-throughput equipment with a controlled identification process and FMO reporting. When mileage or other readings are captured consistently, transaction information can support wider vehicle-consumption analysis as well as stock and access control.
Fuel management records show what was dispensed at the depot. Meaningful efficiency analysis also depends on accurate mileage, vehicle data and a clear understanding of any fuel purchased away from the site.
Benefits for haulage fleets
Turn depot fuel into useful fleet data.
A haulage depot can combine bulk storage, high-throughput dispensing and driver-and-vehicle identification to reduce off-route refuelling and create better records. The system should be sized around the real return-to-depot pattern, vehicle tank capacity and the narrowest dispatch window—not an average daily volume.
Design for the peak queue
Dispenser flow, pipework, island access and identification time should be assessed together so refuelling supports driver hours and departure schedules instead of becoming a bottleneck.
Link litres to driver and vehicle
Controlled access reduces anonymous dispensing and provides a searchable history by driver, vehicle, depot, product and time for faster exception review.
Build a stronger mileage record
Where configured, mileage can be requested at the terminal. Meaningful MPG or consumption analysis also depends on accurate readings and visibility of fuel purchased away from the depot.
Typical operational problems
Designed for real working conditions.
High annual fuel usage and cost exposure
Small recording errors or unexplained losses become significant across a large fleet. Managers need reliable depot data before they can distinguish operational consumption from process gaps.
Peak-time queues at depot pumps
Vehicle returns and departures often cluster around the same period. Identification, dispenser flow, island layout and driver procedure all affect throughput.
Drivers and vehicles move between sites
A driver may operate several vehicles and refuel at different depots. Permissions and reporting need to follow the real fleet operation rather than assuming a fixed driver-to-vehicle relationship.
Vehicle-level transaction records are essential
A pump total alone cannot explain which unit received fuel. Each dispense should connect quantity and time to the appropriate vehicle, user and location.
Day-to-day workflow
From identification to useful records.
1. Identify driver and vehicle
The driver presents an authorised credential and confirms the fleet vehicle at the dispenser.
2. Capture mileage if required
The configured process can request a mileage or other reading so the transaction can support later fleet review.
3. Dispense at the required flow
The pump is released and the measured litres are recorded against the correct driver, vehicle and depot.
4. Review cost and exceptions
Managers can examine transactions by vehicle, driver, site or period and compare depot issues with stock and wider fleet information.
Relevant capabilities
Control, monitor and report.
FT4000AP or FT4000AP Twin
Integrated managed dispensers can provide a compact controlled refuelling point and support suitable single- or twin-product arrangements.
FT4000 HSP high-speed dispensing
Higher-throughput equipment can support large commercial-vehicle tanks where the storage, pipework and site layout are designed accordingly.
Driver and vehicle identification
Require the correct user and vehicle record before dispensing, helping reduce anonymous or incorrectly allocated transactions.
FMO depot reporting
Review connected transaction and tank information across vehicles, users and locations using the configured FMO environment.
Operational value
Information that supports decisions.
Vehicle-level accountabilityKnow which fleet unit received each recorded depot issue.
Improved pump throughputDesign flow and access around real peak demand and vehicle movement.
Multi-depot visibilityUse common reports across connected operating locations.
Faster exception reviewIdentify unusual quantities, repeated visits or missing readings more easily.
Fueltek project evidence
From one depot to a ten-site network.
Fueltek’s haulage work includes complete new facilities and coordinated upgrades of existing multi-site estates. These examples show how storage, diesel and AdBlue dispensing, tank monitoring and browser-based reporting can be combined.
Complete diesel and AdBlue facility
CCT required onsite storage, managed dispensing and tank monitoring for a mixed freight fleet.
- 45,000-litre fuel storage tank
- One-off FT4000AP Twin arrangement
- Two-probe TankWatch monitoring for diesel and AdBlue
Ten-site system migration
Fowler Welch needed ageing equipment updated across ten individual sites with the change managed around an operating fuel network.
- A mix of equipment selected for individual locations
- FT4000 systems combined with TankWatch
- Migration coordinated to minimise operational downtime
Bulk fuel may improve purchasing control, but any saving depends on delivered price, storage cost, throughput, working capital, maintenance and how effectively the operation uses the resulting data.
Implementation approach
Review the operation before specifying.
A successful installation starts with the real users, assets, peak periods and reporting responsibilities—not only the tank and pump.
- Measure peak arrival patterns, vehicle tank capacities and the complete time spent at the fuel island.
- Map permanent drivers, agency users, workshop staff and cross-depot access requirements.
- Standardise vehicle numbers, registrations, fleet groups and depot names before data migration.
- Assess tanks, suction or pressure systems, pipework and dispenser flow as a complete hydraulic arrangement.
- Agree mileage validation, exception handling and responsibility for correcting inaccurate vehicle data.
- Include maintenance access, driver training and future fleet or depot expansion in the design.
Suitable Fueltek pages
Helpful answers
Sector questions answered.
Can Fueltek support a high-volume haulage depot?
Yes. The dispenser, storage, pipework, identification process and island layout can be specified around vehicle tank sizes and the measured peak refuelling demand.
Can the system record both driver and vehicle?
Yes. A transaction can be associated with an authorised user and the vehicle receiving fuel using the selected identification workflow.
Can mileage be checked at the pump?
Where supported by the selected terminal and configuration, drivers can be prompted for mileage. Procedures are still needed to manage incorrect or unavailable readings.
Can drivers refuel at several company depots?
Yes, where connected sites and permissions are configured for cross-depot use. Reporting can still retain the location of each transaction.
Does depot fuel data calculate MPG automatically?
Depot transactions can provide the litres component of an efficiency calculation. Reliable MPG analysis also requires accurate mileage and consideration of fuel purchased away from the depot.
Can existing tanks and high-flow pumps be integrated?
They may be integrated where compatible and serviceable. Fueltek must review the metering, controls, hydraulic arrangement and required performance before confirming reuse.