Buy and review fuel on your terms
Bulk purchasing can reduce exposure to forecourt pricing, while transaction and tank records give managers better evidence for reviewing usage, deliveries, stock movement and unexplained variances.
Industry solution
Fuel Management for Distribution Centres
Manage depot fuel for tractor units, rigid vehicles, vans, yard shunters and support equipment with fast authorised dispensing and central transaction reporting. Fueltek systems can be configured around high vehicle movement and strict dispatch schedules.
Distribution operations need fuel to be available at the right time without turning the fuel island into a bottleneck. Accurate user and vehicle records also help management compare depots, investigate exceptions and understand how fuel is being consumed across the network.
Understanding the operation
Keep the fuel island aligned with dispatch.
Distribution centres often experience sharp peaks around shift changes, trunk departures and vehicle handovers. Drivers may use several depots, agency staff may join the operation and yard equipment may share the same storage infrastructure as road vehicles.
Fueltek can create a consistent authorisation and reporting process across these different users and assets. The system can record each transaction at source and present the information by vehicle, driver, depot, fleet group or reporting period.
Throughput should be assessed across the complete visit: queueing, identification, vehicle positioning, dispensing and exit. A faster pump is only one part of an efficient fuel island.
Benefits for logistics fleets
Keep vehicles moving. Keep fuel accountable.
Onsite fuel management can reduce dependence on public forecourts, put refuelling closer to the dispatch operation and create a dependable record of every controlled dispense. The strongest results come from treating storage, dispensing, identification, tank monitoring and reporting as one connected process.
Refuel around dispatch
Keeping fuel onsite removes routine journeys to external filling stations. The island, access method and dispenser flow can be specified around trunk departures, shift changes and real peak demand.
Authorise the right driver and vehicle
Individual credentials, vehicle identification and transaction histories improve accountability. Exceptions can be reviewed by user, vehicle, location, product, quantity and time instead of relying on shared keys or paper logs.
Plan diesel, AdBlue and compatible alternatives
Where vehicles, storage and dispensing equipment are suitable, a depot can be planned for diesel, AdBlue and compatible alternatives such as HVO or GTL. Product compatibility and current storage requirements must be confirmed before installation.
Typical operational problems
Designed for real working conditions.
High vehicle movement at shift change
A large number of vehicles may need fuel within a short operational window. Delays can affect loading slots, driver hours, trunk connections and yard congestion.
Large and changing driver populations
Permanent, agency and visiting drivers may all require controlled access. Shared credentials weaken accountability and make it harder to investigate unusual transactions.
Tight dispatch schedules
Drivers need a simple process that records the necessary information without adding avoidable steps before departure.
Comparing sites and vehicle usage
Different depots may use different naming, tank and reporting practices. Management needs consistent data to compare performance and identify where further investigation is required.
Day-to-day workflow
From identification to useful records.
1. Identify driver and vehicle
The driver uses an authorised credential and selects or confirms the vehicle receiving fuel.
2. Capture the required reading
Mileage, fleet number or another configured value can be requested where it supports the reporting process.
3. Dispense at the correct island
The pump is released, the measured quantity is recorded and the driver continues to loading or dispatch.
4. Consolidate depot information
Transactions from connected sites can be reviewed centrally by depot, vehicle, driver, product and time period.
Relevant capabilities
Control, monitor and report.
High-throughput managed dispensers
Select equipment and flow rates around peak fleet demand, vehicle tank sizes, pipework and the physical layout of the island.
Fast driver and vehicle identification
Use a practical access method that creates accountability without slowing routine refuelling.
Central transaction reporting
Bring together quantity, time, location, user and vehicle information for operational and management review.
Multi-site configuration
Apply a common data structure across distribution centres while retaining local permissions, assets and fuel points.
Operational value
Information that supports decisions.
Smoother peak operationReduce avoidable identification and dispensing delays at busy times.
Traceable transactionsConnect fuel issues to the correct driver, vehicle and depot.
Network visibilityCompare connected depots using a consistent reporting structure.
Exception investigationFind unusual quantities, timings or repeated activity more quickly.
Fueltek project evidence
Proven across complex supply operations.
Fueltek’s published logistics and supply-chain work shows both nationwide depot delivery and bespoke integration. These examples demonstrate why the site survey, equipment selection, reporting structure and changeover plan should be designed together.
Thirteen-site supply-chain partner
For a nationwide construction-materials supply-chain business, Fueltek planned replacement and new infrastructure across multiple operating sites.
- Eight 30,000-litre and five 25,000-litre bunded tanks
- Twelve FT4000 systems with FMO software
- Eight TankWatch systems plus Datatag and DataNozzle access
Bespoke monitoring for mobile tankers
Cobo needed fuel and tank monitoring that could be integrated into tanker builds and installed by its engineers in Spain.
- Adapted FT4000 hardware with browser-based FMO reporting
- TankWatch for stock, capacity, movement and throughput information
- Purpose-engineered plug-and-play units for overseas installation
A comparable result is not automatic: tank capacity, product demand, vehicle mix, network coverage, driver process and site constraints must be assessed for each depot.
Implementation approach
Review the operation before specifying.
A successful installation starts with the real users, assets, peak periods and reporting responsibilities—not only the tank and pump.
- Measure actual peak vehicle arrivals and the time spent at each stage of the refuelling visit.
- Map permanent, agency, visiting and contractor driver access requirements.
- Standardise vehicle, depot, fleet group and cost-centre naming before importing records.
- Review tank, pipework, dispenser flow and vehicle circulation as one combined system.
- Confirm network availability, local administration and the central reporting model.
- Pilot the process with representative drivers before applying it across multiple depots.
Suitable Fueltek pages
Helpful answers
Sector questions answered.
Can one driver refuel at several distribution centres?
Yes, where the connected sites and user permissions are configured to allow it. The system design should define which drivers, vehicles and products are available at each location.
Can agency drivers have temporary access?
Users can be created and managed according to the selected access policy. Temporary access should still use individual credentials rather than a widely shared depot key.
Can mileage be required before dispensing?
Where supported by the selected equipment and configuration, the driver can be prompted for mileage or another reading. Procedures should explain how invalid or unavailable readings are handled.
Can yard shunters and road vehicles use the same system?
Yes, different asset types can be recorded within the same reporting structure, provided the identification and product rules are suitable for each group.
Can all depots be viewed centrally?
Multi-site reporting can bring together connected locations where compatible hardware, communications and software have been deployed.
Can existing high-flow pumps be retained?
They may be integrated if compatible and serviceable, but the entire hydraulic and metering arrangement must be assessed before performance or integration is confirmed.